Privacy Policy

1. Data Controller

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Charity Begins GmbH
Schützenstraße 16, Dießen, 86911, Deutschland

Email: eddie@charitybegins.org

The data controller is responsible for deciding how and why personal data is processed.

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2. Personal Data We Collect

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We may collect and process the following categories of personal data:

• Contact information: name, email address, phone number, organisation, job title

• Professional information: CVs, employment history, qualifications, references (for recruitment purposes)

• Client and candidate communications: emails, messages, meeting notes

• Website usage data: IP address, browser type, operating system, pages visited, date and time of access

• Marketing preferences: newsletter subscriptions and communication choices

We do not intentionally collect special category data unless it is voluntarily provided and necessary for recruitment or legal obligations.

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3. How We Collect Personal Data

We collect personal data when you:

• Visit or use our website

• Contact us via forms, email, or phone

• Submit a CV or professional profile

• Engage with us as a client, candidate, or partner

• Subscribe to updates or thought leadership content

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4. Purpose and Legal Basis for Processing

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We process personal data only where we have a lawful basis to do so, including:

• Consent – where you have explicitly agreed (e.g. newsletters)

• Contractual necessity – to provide recruitment, executive search, or consultancy services

• Legitimate interests – to operate and grow our business, improve services, and communicate professionally

• Legal obligation – to comply with tax, employment, or regulatory requirements​

 

5. Recruitment and Executive Search Data

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For candidates, we process personal data to:

• Assess suitability for roles

• Introduce candidates to potential employers

• Manage recruitment processes

• Comply with legal and contractual obligations

Candidate data is only shared with clients with the candidate’s knowledge or consent.

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6. Data Sharing and Third Parties

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We may share personal data with trusted third parties, including:

• IT and hosting providers

• CRM and recruitment systems

• Professional advisers (legal, tax, accounting)

• Clients, where relevant to recruitment services

All third parties are required to process data securely and in compliance with GDPR.

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7. International Data Transfers

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Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as EU Standard Contractual Clauses.

 

8. Data Retention

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We retain personal data only for as long as necessary for the purposes for which it was collected, including:

• Candidate data: typically up to five years, unless consent is withdrawn earlier

• Client data: for the duration of the business relationship and statutory retention periods

You may request deletion of your data at any time, subject to legal requirements.

 

9. Your Rights Under GDPR

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You have the right to:

• Access your personal data

• Rectify inaccurate or incomplete data

• Request erasure ("right to be forgotten")

• Restrict processing

• Object to processing

• Data portability

• Withdraw consent at any time

Requests can be made by contacting us at the details above.

 

10. Cookies and Website Analytics

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Our website may use cookies and similar technologies to improve functionality and understand usage. You can control cookie preferences through your browser settings or our cookie banner.

Further details are provided in our Cookie Policy.

 

11. Data Security

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We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

 

12. Complaints

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If you believe your data protection rights have been infringed, you have the right to lodge a complaint with a supervisory authority.

• In Germany, this is the relevant Landesdatenschutzbehörde.

• In the United Kingdom, this is the Information Commissioner’s Office (ICO).

You may also contact us first, and we will do our best to resolve your concerns promptly.

 

13. Changes to This Privacy Policy

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We may update this Privacy Policy from time to time. The latest version will always be available on our website.

 

If you have any questions about this Privacy Policy or how we handle personal data, please contact us using the details above.

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